Final Paper Submission

Important Dates

April 21, 2018 ALL prospective Authors and Session Organizers must submit an abstract of up 500 words with no more than one additional page of figures using the provided on-line template referenced below.
June 15, 2018 Submission of a proposed final draft paper for review by the Program Committee is mandatory for Full Papers. This is optional for Poster Papers and Panels, Case Studies, and Workshops.
Aug 30, 2018  Submission of accepted Final Papers for inclusion in IEEE Xplore

FINAL AUTHOR & PRESENTER INSTRUCTIONS

Please note that BOTH an Author of an accepted Formal Paper AND a Presenter of an accepted Presentation (without Formal Paper) MUST register for and attend the symposium AND present the work for it to be published in the proceedings. It is conference policy that an author or presenter must register at the full IEEE Member or Non-Member rate in order to meet this requirement. If the only author registering to cover the author and presenter requirement is a student, he has to pay the appropriate IEEE Member or Non-Member fee.

One registration will cover the expenses of only ONE accepted presentation or formal paper.In the case no registration has been received and correctly processed to cover the paper publication, the conference organizers will contact the authors before the paper is removed from the proceedings.

Works that do not meet these requirements will not be presented at the symposium and Formal Papers will not be published in IEEE Xplore. No exceptions. Cooperation from all involved in the 2018 GHTC will allow for the volunteer Technical Program Committee members and volunteer Peer Reviewers to assemble the best technical program possible. Thank you in advance!

FINAL AUTHOR INSTRUCTIONS FOR FORMAL PAPERS

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) and submitted for inclusion in IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per latest IEEE policy.

Prepare the final version of the manuscript using the paper templates linked below

MS Word Templates:

Adobe Distiller Settings for IEEE Xplore Compliance:

  • Download the PDF settings file to help you setup Adobe Distiller to produce a PDF file that meets IEEE Xplore requirements.
  • This zip file contains instructions on job option file usage as well as files for job option settings for Adobe Acrobat versions 5-XI.

LaTeX Templates:

LaTeX (Bibliography Files):

  • Unix LaTeX Biblio files
  • Windows LaTeX Biblio files
  • Access to IEEEtran LaTeX Class (template) V1.8 packages and IEEEtran V1.12 BibTeX (bibliography) packages.
  • Be sure to use the template's conference mode.
  • See template documentation for details.

Sample Papers:

Remember: the final version of a paper in the format given above should not exceed 10 pages.

Author Registration

Online Registration is now open -  You MUST register before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the full IEEE member or non-member registration fee. If you need to register by bank transfer, please complete the registration form and email it to Brianna Orr, GHTC 2018 Manager.

No paper will be published without the author's completed registration and payment.

Final Manuscript Production

An electronic version of the final manuscript must be generated for the conference proceedings. From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. 

www.pdf-express.org
41462X for conference ID

  • For each conference paper, click “Create New Title“.
  • Enter identifying text for the paper (title is recommended).
  • Click “Submit PDF for checking” or “Submit Source Files for Conversion“.
  • Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File“. You will receive online and email confirmation of successful upload.
  • You will receive an email with your Checked PDF or the IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  • If your PDF submitted fails the check: Submit your source file again by clicking “Try again“, Read the PDF Check Report, then click “The PDF Check Report” in the sidebar to get information on possible solutions, or Request Technical Help through your account.
  • If you are not satisfied with the IEEE PDF eXpress-converted PDF: Resubmit your source file with corrections by clicking “Try again“, or if that fails, “Request a Manual Conversion“through your account.
  • If the PDF submitted passed the check: If the PDF passed, or you are satisfied with your IEEE PDF eXpress-converted PDF, submit your IEEE Xplore compatible PDF using the Submission Process above.
  • Once you receive your Xplore compatible PDF, log in at http://edas.info
  • Upload your paper.
  • Click the My Papers tab. Click the upload icon (third column from the right) and a dialog box will open that will enable you to select and upload your paper via the web or via FTP.
  • Fill in and sign the IEEE Copyright Transfer form.
  • The IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right). Authors who are not authorized to sign a copyright transfer form, should download the paper version of a copyright transfer form, fill it in, and ask an authorized person to sign it.Then, send the completed form to the GHTC 2018 Manager by fax: +1 (352) 872 5545.
  • No paper will be published without the submitted copyright form.
  • Prepare the presenter's biography form.
    • Please declare who will be presenting the paper at the conference on EDAS. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.

Presentations that accompany the Full Paper should use the following PowerPoint Template

Prepare the presenter's biography form

Please declare who will be presenting the work at the symposium in EDAS. To do this, click the 'My Papers' tab, click on your presentation title, and then click the Change/Add icon in the Presenter row. Indicate who will be presenting and click Choose presenter. Presenters must fill out a short bio (50 word max) in EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.

IMPORTANT COPYRIGHT NOTICE FOR WEB AND INTERNET POSTING

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

 

Problems in preparing and submitting your manuscript or presentation? Further Information?

Contact the GHTC 2018 Manager
Brianna Orr
Conference Catalysts, LLC

Only accepted papers that are presented during GHTC 2018 will be submitted for publication in IEEE Xplore.